Tour & Residency Subsidy Application

The Tour & Residency Program is one of Alternate ROOTS’ longest running programs. For more than twenty years, it has provided fee subsidies to enable qualified presenters in the ROOTS’ service region* to bring artists on the Tour & Residency Roster into their communities. This program provides an opportunity to utilize the arts to encourage dialogue, foster understanding, educate audiences, and nourish cooperation and collaboration amongst Southern artists and the communities they serve across the country.

*Alternate ROOTS’ service region consists of Alabama, Arkansas, Florida, Georgia, Kentucky, Louisiana, Maryland, Mississippi, North Carolina, South Carolina, Tennessee, Texas, Virginia, West Virginia, and Washington, D.C. In addition, for the purposes of this program, ROOTS will make subsidies available to presenters outside ROOTS’ service region who are a part of the Ford Foundation’s Supporting Diverse Art Spaces Initiative.

Applications must be received in the office by Thursday, March 1 at 6:00 p.m. Eastern. While a draft form is attached below to assist you in preparing your answers, please submit all application materials electronically through this form. This form is a one-time upload (i.e. you cannot save your answers and come back to it.) Please make sure to save your draft version in case something goes wrong in the upload process.

Organizational Information

Organization Name: *

Contact Person: *

This should be the primary liaison both for the application and for the project.

Contact Email: *

Street Address/PO Box: *

City: *

State: *

Zip: *

Phone Number: *

Fax Number:

Website: *

Project Summary: *

Give a 1-2 sentence summary of the project you are proposing.

Subsidy Request Amount: * $

How much is the subsidy you are requesting from Alternate ROOTS?

Dates of Proposed Activities (Performance, residency, etc.): *

Dates must fall within the parameters of July 1, 2012-July 31, 2013.

Organization Mission & Readiness

This section will be utilized to help us get to know your organization better.

Organization Mission Statement: *

Please speak briefly (3-4 sentences) to your organization's readiness for this project: *

Use this space to discuss organizational history with presentation and/or level and nature of community engagement in presenting choices, residency design, etc. You can link to a place on your website that gives more information.

Project Proposal & Community Engagement

Please describe the performance/residency with as much detail as you can. Artistic merit of the project [not of the artist(s)] will be assessed at 30% and community engagement will be assessed at 30%.

Artist/Company Requested: *

Why did you choose this artist/organization?: *

Speak to the artistic merit of the artist/organization and especially to the artistic quality of the project proposed.

What activities are you proposing to support in this presentation?: *

What part will the artist(s)/organization play in planning the activities around this project?: *

How do you describe your audience/community? How does this project serve your ongoing community engagement plan/goals?: *

What part will the community you serve play in planning the activities around this project?: *

What are your goals and desired outcomes for the project?: *

Some goals might include audience numbers, diversity of participants, financial markers, market outreach, new partnerships built, change in attitudes as evidenced through evaluations, number of talkbacks...

Accessibility

Worth up to 15% in the assessment of your application.

Please describe your plan to make this project accessible to the community: *

Is the venue ADA compliant? Will there be programs available in large print? Will the performance be free or subsidized? Does the engagement time match the availability of the community served?

Documentation and Evaluation

Worth up to 15% in the assessment of your application.

Please explain your documentation plan for this project, including how documentation will be disseminated after the fact: *

Please explain your evaluation plan for this project, including how evaluation will be utilized in future planning: *

By what criteria will you measure the effectiveness of the proposed activities? What is the desired impact of the project?: *

How will information from the evaluation process be shared with the community and Alternate ROOTS?: *

Project Budget: *

Please use the budget template that is attached at the bottom of this page. Clarity and logic of the budget will be assessed at 10% of the overall proposal.

Email from Artist: *

Please include a copy of the confirmation email from the ROOTS Tour & Residency artist(s)/organization you are interested in working with that you have spoken with each other and they are on board. We understand that this means no contracts will be signed until after subsidy notification.

Organization 501-c-3:

A copy of your organization’s federal tax-exempt letter, or a copy of your letter stating that you have been granted temporary tax-exempt status until full tax-exempt status has been granted. (This tax-exempt letter is not necessary for schools, colleges, universities, and units of local government.)

CAPTCHA

This question is for testing whether you are a human visitor and to prevent automated spam submissions.

Math question: * 19 + 0 =

Solve this simple math problem and enter the result. E.g. for 1+3, enter 4.

Attachment	Size
Tour Guidelines (March 2012).doc	46.5 KB
Tour_Subsidy_Application_Draft.doc	104 KB
Tour_Subsidy_Budget_Template.xls	18.5 KB

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Tour & Residency Subsidy Application