Engaging All Members!
Proposals following from the EmcArts Process
For several years now the Executive Committee, Membership Work Group and staff have had our hearts set on addressing some challenges and roadblocks in ROOTS structures and practices. Last year in our initial work with the EmcArts Innovation Lab, a group of members and staff wrote an Adaptive Challenge statement to capture our sense of things:
“As the need for our services grows, and as our community churns and becomes more diverse, and as the systems of our organization become more nuanced, we need organizational membership and governance structures that are more clear, adaptive, and nimble, honor multiple forms of participation, promote network building, and champion creative expression as a pathway to equity.”
ROOTS received a grant from the EmcArts Innovation Lab funded by the Doris Duke Foundation, which provided us the space and time to analyze and clarify our current practices and envision potential points of transformation related to our Adaptive Challenge. The Innovation Lab process was supported by facilitators from EmcArts and engaged dozens of members over the course of the last year in three different phases. You can check out this communication from the past to refresh or learn about the process: INNOVATION, ADAPTATION, AND INVITATION: ALTERNATE ROOTS’ JOURNEY THROUGH THE EMCARTS INNOVATION LAB. Since April, the EmcArts team, ExComm and staff have worked together to create a plan for engaging all ROOTS members in the months leading up to the 2014 Annual Business Meeting.
So now we’re getting in action! Leading up to this year’s Annual Business Meeting, we hope to engage every member of ROOTS in a conversation about proposed changes to our membership policies as well as about our new ExComm election policy. Below you’ll find a number of tools to support these conversations:
ROOTS Conversation Framework: a short guide that will help 2 or more people talk through the proposals
Alternate ROOTS Overview of Policy Proposals: a one-page grid that provides a snapshot of the 2 membership proposals & the ExComm Election Policy
Alternate ROOTS Membership & Participation Guide: an updated membership guide that reflects the changes proposed in the new policies (this would be enacted if the proposals are passed at the Annual Business Meeting)
ROOTS ExComm Election Policy: our updated process, which was passed by the ExComm at our meeting in Tampa on April 25, 2014. We are currently implementing this policy for 2014!
Luminary Graphic: (below) graphic art that was created by ROOTS member Ariston Jacks as a visual interpretation of ROOTS structures and participation pathways
How to Host a Rhizome Event: tools you can use to engage other ROOTS members in this conversation!
If you haven’t heard from someone in June, send us a note firstname.lastname@example.org so we can make sure to get in touch!