ROOTS Week Registration Policies

ROOTS Week 2018: RE/NEW!
Alternate ROOTS’ 42nd Annual Meeting & Artists’ Retreat
Tuesday, August 7 – Sunday, August 12, 2018
Lutheridge Conference Center; Arden, NC (near Asheville)

Eventbrite - 2018 ROOTS Week

It happened again! We sold out on-campus ROOTS Week spots during the members-only registration period. And our waitlist is at capacity. But you can still Purchase Day Rate (without lodging) tickets, and stay off campus. This is the only way to ENSURE you’ll get a spot at ROOTS Week. Check out the off campus lodging options; group hotel rates are coming soon. There are also lots of local vacation rentals and a few campgrounds in the area (but NO camping at Lutheridge!).

Members-Only Registration: May 8 – May 17

The first ten days of registration – May 8-May 17 – will be open to current dues-paying ROOTS members ONLY. Following this members-only period, if there are available spaces, registration will be open to non-members on May 18.

Register Early!

Although registration is open to members during the entire period, we encourage all members to register during the members-only period. This year we will be offering a pay-what-you-can ticketing option, but only during the members-only registration period. Once registration opens to the general public on May 18, members and non-members will only be able to register at full price. Space at ROOTS Week is limited, and once we are full we will close registration. Ensure your spot at ROOTS Week by registering early!

Yes, Babies Must Register!

EVERYONE attending ROOTS Week – even babies and young children! – must be registered individually. Accommodations are limited, and to make sure attendees are as comfortable as possible, we need to have an accurate headcount of who will be staying on campus at Lutheridge.

ROOTS Week is All About Inclusivity!

EVERYONE is welcome at ROOTS Week.

It is the mission of Alternate ROOTS to strive to be allies in the elimination of all forms of oppression, and we cultivate an intentionally diverse and inclusive community. We embrace all people – across race, gender, sexuality, religion, immigration status, ability, or any other marginalized identity. We actively resist racism, sexism, homophobia, transphobia, Islamophobia, and all other forms of oppression.

We want you to bring your whole self to ROOTS Week! Please be prepared to take whatever space and/or seek whatever individual counsel you may need before and during ROOTS Week to be “respectfully responsible” for your own comfort as an ally in this resistance.      

Registration Fees

Alternate ROOTS values your participation in our events, and we work hard to make ROOTS Week as financially accessible as possible. To this end we will be offering pay-what-you-can for registration fees during the members-only period from May 8-17.

During this period, each attendee will pay a $25 nonrefundable deposit to hold their space. Beyond this, we ask that all registrants select a total registration fee that is both comfortable for you, and as generous as possible. As a suggestion, ROOTS Week registration is $350 after the members-only period and this fee is already heavily subsidized by our donors and funders. Any amount over $350 will be counted as a tax deductible donation to Alternate ROOTS.

We want to understand what our community can actually afford and value regarding ROOTS Week. From 2017 through 2019, we will take what we learn to form new fee models for the retreat. We ask that you be thoughtful and sincerely consider the value and your financial capacity when deciding the amount that you will offer. We have faith the community will take care of itself and support everyone who wants to attend.

If you have questions, or need financial support regarding registration, please contact Paige Heurtin at paige@alternateroots.org or 404-577-1079.


Registration Policies: The Fine Print

 

Registration Fees

Deposit

Payment Dates

Cancellations

Payment Methods

Non-Transferrable

On-site Registration

Waitlist

ROOTS Week Registration Fees

As noted above, registration is on a pay-what-you-can basis during the members-only period from May 8-17. Beginning on May 18, the following rates will go into effect:

Weekly Rates

The weekly rate includes lodging, 3 meals/day, and access to all ROOTS Week programming.

  • Adults, 19 and over: $350
  • Youth, 5-18: $150
  • Children under 5: $0

Daily Rates

With lodging at Lutheridge:

  • Ages 5 and up: $75/day
  • Includes one night’s lodging, 3 meals, and access to all programming
  • Arrival: on your day of arrival, you are welcome to arrive as early as 9 AM but rooms will not be available until 3 PM.
  • Departure: on your final day, you will need to be checked out of your room by 11 AM.

Without lodging:

  • Ages 5 and up: $45/day
  • Includes 3 meals and access to that day’s programming

Large Groups:

  • If you will be bringing a group of 6 or more for the day, we ask that your register in advance so that the kitchen can accommodate you.
  • Because ROOTS Week registration fees are already heavily subsidized, we do not offer group rates.

Deposit

For both members and non-members, a non-refundable deposit is required at the time of registration. The deposit amounts vary, based on membership:

ROOTS members:

  • A $25 non-refundable deposit is required in order to complete registration.
  • This $25 deposit is non-refundable. In the event of cancellation or if you do not pay your balance in full by July 6, it will not be returned to you.

Non-members:

  • A $100 deposit is required in order to complete registration.
  • $25 of this deposit is non-refundable. If you cancel on or before July 6, $75 of this fee will be returned to you within 14 days.

Payment Dates

Everyone is required to make a non-refundable deposit at registration. In addition to this deposit, you are welcome to pay your fees in full at the time of registration. If this is not possible, you have until July 6 at 5 PM EST to complete your payments. If your payment is not complete by this date, your registration will be cancelled and your spot will be given to someone on the waitlist. Please contact Paige at paige@alternateroots.org to request any special payment arrangements.

Cancellations

Please notify ROOTS staff as soon as possible if you must cancel so that we can notify people on the waitlist.

Before July 6: if you must cancel your registration, any fees paid over $25 will be returned to you within 14 business days.

After July 6: if you must cancel your registration, you will be refunded only 25% of what you’ve paid beyond the $25 non-refundable deposit.

Payment Methods

ROOTS Week registration fees can be paid online, via credit card. If you encounter problems when paying online, please email paige@alternateroots.org.

If you would like to pay by check, your check must be received within 7 days of your registration in order for your space to be secured. Checks can be mailed to:

Alternate ROOTS
Attention: Paige Heurtin
1270 Caroline St
Box D120-353
Atlanta, GA 30307

Non-Transferrable

Registration fees, subsidies, and complimentary registrations are non-transferable.

On-site Registration

Individuals can register on-site for day attendance but on-site housing will not be guaranteed. If possible, please contact the ROOTS office at least 24 hours in advance to let us know you will be registering on-site.  

Waitlist

The waitlist has reached capacity. We hope to see you next year!

Once registration is full, any additional registrants’ names will be put on a waitlist and will be contacted with further information. There is no deposit required for the waitlist. If someone on the waitlist is offered a spot after July 6, registration must be paid in full. If this is not possible, the spot will be offered to the next person on the waitlist.

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Alternate ROOTS supports the creation and presentation of original art that is rooted in communities of place, tradition or spirit. We are a group of artists and cultural organizers based in the South creating a better world together. As Alternate ROOTS, we call for social and economic justice and are working to dismantle all forms of oppression—everywhere.