ROOTS Week Registration Policies

ROOTS Week 2019
Alternate ROOTS’ 43rd Annual Meeting & Artists’ Retreat
Tuesday, August 6 – Sunday, August 11, 2019
Lutheridge Conference Center; Arden, NC (near Asheville)

ROOTS Week Registration: General Info (scroll down for the fine print)

On-campus ROOTS Week Tickets are SOLD OUT! But you still have a few options…

From May 1-10 we held a members-only registration period and sold out of on-campus tickets, BUT there are still a few ways to get yourselves to ROOTS Week:

  • Register for the Daily Rate WITHOUT lodging and stay off campus. (Check out these off campus housing options.) These tickets are $45/day.
  • Join the waitlist. Waitlist spots for weekly, on-campus spots are $350 for adults and $150 for youth 6-18. Daily rate tickets with lodging are $75 per person per day. Please note: when waitlist spots are offered, they must be paid in full at the time of registration.

Yes, Babies Must Register!

EVERYONE attending ROOTS Week – even babies and young children! – must be registered individually. Accommodations are limited, and to make sure attendees are as comfortable as possible, we need to have an accurate headcount of who will be staying on campus at Lutheridge.

EVERYONE is welcome at ROOTS Week!

It is the mission of Alternate ROOTS to strive to be allies in the elimination of all forms of oppression, and we cultivate an intentionally diverse and inclusive community. We embrace all people – across race, gender, sexuality, religion, immigration status, ability, or any other marginalized identity. We actively resist racism, sexism, homophobia, transphobia, Islamophobia, and all other forms of oppression.

We want you to bring your whole self to ROOTS Week! Please be prepared to take whatever space / do whatever homework / seek whatever support you may need before and during ROOTS Week to be “respectfully responsible” for your own work as an ally in our collective liberation.

REGISTRATION POLICIES: THE FINE PRINT

Registration Fees

Deposit

Payment Dates

Cancellations

Payment Methods

Non-Transferrable

On-site Registration

Waitlist

Registration Fees

Week-long, On- campus Tickets

As noted above, we are experimenting with Pay ALL You Can registration this year. We will have a set number of on-campus, week-long tickets at each of the following levels: $25, $125, $350, $500, and $750. These tickets are all-inclusive – they cover registration, lodging, food for the week. Their true cost is $750.

Week-long, On-campus Waitlist Tickets

These tickets are $350 for adults and $150 for youth 6-18. Please note: when waitlist spots are offered, they must be paid in full at the time of registration. 

Daily, Off-campus Tickets

If you’ll be staying off campus for all or part of the week, you can register at a rate of $45/day, by selecting the Daily Rate ticket option. Day rate tickets are for those 5 and up and include three meals a day. Anyone under the age of 5 is free for Daily Rate tickets.

Daily, Off-campus Tickets for Large Groups

If you will be bringing a group of 6 or more for the day, we ask that your register in advance so that the kitchen can accommodate you. Because ROOTS Week registration fees are already heavily subsidized, we do not offer group rates.

Deposit & Payment Plans

We’ll still be accepting deposits and partial payments!

If you’re registering for a week-long, on-campus ticket, you’ll choose your Pay ALL You Can ticket option, and at the time of registration you can pay a) the full ticket price, b) as little as a non-refundable $25 deposit, or c) any amount in between. If you pay only part of your chosen ticket price, you’ll receive a payment reminders and instructions via Eventbrite.

For both members and non-members, a non-refundable deposit is required at the time of registration. The deposit amounts vary, based on membership:

ROOTS members:

  • A $25 non-refundable deposit is required in order to complete registration.
  • In the event of cancellation it will not be returned to you.

Non-members:

  • A $100 deposit is required in order to complete registration.
  • $25 of this deposit is non-refundable. If you cancel on or before July 6, $75 of this fee will be returned to you within 14 days.

Payment Dates

Everyone is required to make a non-refundable deposit at registration. In addition to this deposit, you are welcome to pay your fees in full at the time of registration.

For those registering after the Members Only/Pay ALL You Can period, you have until July 6 at 5 PM EST to complete your payments. If your payment is not complete by this date, your registration will be cancelled and your spot will be given to someone on the waitlist. Please contact Paige at paige@alternateroots.org to request any special payment arrangements.

Cancellations

Please notify ROOTS staff as soon as possible if you must cancel so that we can notify people on the waitlist.

Before July 6: if you must cancel your registration, any fees paid over $25 will be returned to you within 14 business days.

After July 6: if you must cancel your registration, you will be refunded only 25% of what you’ve paid beyond the $25 non-refundable deposit.

Payment Methods

ROOTS Week registration fees can be paid online, via credit card. If you encounter problems when paying online, please email paige@alternateroots.org.

If you would like to pay by check, your check must be received within 7 days of your registration in order for your space to be secured. Checks can be mailed to:

Alternate ROOTS
Attention: Paige Heurtin
1270 Caroline St
Box D120-353
Atlanta, GA 30307

Non-Transferrable

Registration fees, subsidies, and complimentary registrations are non-transferable.

On-site Registration

Individuals can register on-site for day attendance but on-site housing will not be guaranteed, and is VERY unlikely. If possible, please contact the ROOTS office at least 24 hours in advance to check availability.  

Waitlist

Once registration is full, any additional registrants’ names will be put on a waitlist and will be contacted with further information. There is no deposit required for the waitlist. If someone on the waitlist is offered a spot after July 6, registration must be paid in full. If this is not possible, the spot will be offered to the next person on the waitlist.

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Alternate ROOTS supports the creation and presentation of original art that is rooted in communities of place, tradition or spirit. We are a group of artists and cultural organizers based in the South creating a better world together. As Alternate ROOTS, we call for social and economic justice and are working to dismantle all forms of oppression—everywhere.