ROOTS is Hiring: Executive Assistant


Alternate ROOTS supports the creation and presentation of original art that is rooted in community, place, tradition, or spirit. We are a group of artists, and cultural organizers based in the U.S. South, creating a better world together. As Alternate ROOTS, we call for social, and economic justice, and are working to dismantle all forms of oppression – everywhere. ROOTS is committed to social, and economic justice, and the protection of the natural world, and addresses these concerns through our programs and services.

Job Description: The ROOTS Executive Assistant  is a part-time position based in New Orleans, LA providing administrative support to the Executive Director and Executive Committee.

Responsibilities Include: 

  • Act as the primary liaison for the Executive Director for email requests, fielding calls, travel coordination and scheduling needs as requested.
  • Support Executive Committee meetings and preparation (gathering staff reports, e-mailing material, coordinating logistics and travel, and attendance at regional meetings as needed).
  • Book travel as needed for staff, Executive Committee, ROOTS Week presenters, and members.
  • Serve as ROOTS Week (ROOTS’ annual artist retreat and annual meeting) registration staff.
  • Manage Doodle poll requests from work groups and staff and schedules meetings.
  • Coordinate meeting schedules and prepare agenda, memos, documents and notes for work groups including but not limited to the UpROOTing, Sexual Harassment, Strategic Planning, and By-Laws work groups.
  • Manage Alternate ROOTS staff Google calendar and conference call lines.
  • Manage the ROOTS Zoom accounts, schedule meetings, and update the Zoom Google calendar.
  • Assist Operations Associate with Strategic Plan tracking and task management.
  • Assist Operations Associate with Google Suite back end.
  • Participate in activities as assigned by the organization for professional development.
  • Other administrative duties as assigned.


  • Familiarity with GQueues and Google Suite platforms.
  • Ability to work from home/remotely.
  • Ability to travel to regional meetings and to ROOTS Week.
  • Ability to show a valid driver’s license and willingness to drive on the job (transporting people and meeting materials) as needed (company rental vehicle and insurance provided).
  • Familiar with the ROOTS network/community of southern artists and activists in the ROOTS region. (The Alternate ROOTS 14-state region includes Alabama, Arkansas, Florida, Georgia, Kentucky, Louisiana, Maryland, Mississippi, North Carolina, South Carolina, Tennessee, Texas, Virginia, West Virginia, and the District of Columbia.)


  • This position is based in New Orleans, LA.
  • Alternate ROOTS has a 100% remote office and the team collaborates using a series of digital tools.


  • The position is a maximum of 20 hours a week with 5 hours weekly to be spent working collaboratively with staff members in digital and in-person meetings.

Compensation and Benefits

  • This is a part-time termed position paid at a rate of $15.00 per hour. ROOTS has secured funding for the position from March 1, 2020 – December 31, 2020, subject to annual grant renewal and pending additional funding.
  • This position is not eligible for benefits.

Anticipated Start Date

  • March 1, 2020

How to Apply

  • Please review the Executive Assistant job description and the Alternate ROOTS website.
  • The application period is now open. Please submit your resume and cover letter to Aimee McCoy at by February 7, 2020. Please send PDFs only. If you have any questions, please email All applications for, and inquiries about this position will be handled confidentially.
  • Alternate ROOTS is an equal opportunity employer. People of color, women, gender non-conforming individuals, LGBTQ folks, people with disabilities, and progressive visionaries are encouraged to apply.
Alternate ROOTS supports the creation and presentation of original art that is rooted in communities of place, tradition or spirit. We are a group of artists and cultural organizers based in the South creating a better world together. As Alternate ROOTS, we call for social and economic justice and are working to dismantle all forms of oppression—everywhere.