ROOTS is Hiring: Executive Assistant (Full-Time)

Posted on by Melisa Cardona Posted in Blog

 

January 21, 2022 | ROOTS Staff 

 

Alternate ROOTS supports the creation and presentation of original art that is rooted in community, place, tradition, or spirit. We are a group of artists, and cultural organizers based in the U.S. South, creating a better world together. As Alternate ROOTS, we call for social, and economic justice, and are working to dismantle all forms of oppression – everywhere. ROOTS is committed to social, and economic justice, and the protection of the natural world, and addresses these concerns through our programs and services.

Job Description
The Executive Assistant is a full-time position providing administrative support to the Executive Director, Managing Director and the Alternate ROOTS Executive Committee.

Responsibilities Include:

  • Act as the primary liaison for the Executive Director for email requests, fielding calls, calendaring management, travel coordination, and scheduling needs as requested.
  • Support Executive Committee meetings and preparation (gathering staff reports, e-mailing material, coordinating logistics and travel, and attendance at regional meetings as needed, relaying important information back to full staff).
  • Support Staff with team administration with communication and coordination of staff wide efforts.
  • Book travel as needed for the Executive Director, Executive Committee and others as needed.
  • Manage Alternate ROOTS staff Google calendar.
  • Manage the ROOTS Zoom accounts, schedule meetings, coordinate access to zoom meetings, and update the Zoom Google calendar.
  • Manage Google Suite backend
  • Manage the Alternate ROOTS telephone system
  • Manage All Staff/org wide documentation (maintaining contact sheets and access documentation)
  • Work with the Director of Membership to manage and Track Strategic Plan progress towards goals and task management
  • During ROOTS Week /Weekend Events serve as registration staff, working with Membership Team
  • Participate in activities as assigned by the organization for professional development.
  • Other administrative duties as assigned.

Qualifications

  • Attentive to detail and ability to multi task across various tasks, teams and departments
  • Self driven, ability to self motivate and requiring little supervision
  • Adaptability to work both within ROOTS internal culture and externally with the broader national arts and social justice sectors
  • Familiarity with Slack, GQueues and Google Suite platforms.
  • Ability to work from home/remotely.
  • Ability to travel to regional meetings and to ROOTS Week.
  • Ability to show a valid driver’s license and willingness to drive on the job (transporting people and meeting materials) as needed (company rental vehicle and insurance provided).
  • Familiar with the ROOTS network/community of southern artists and activists in the ROOTS region. (The Alternate ROOTS 14-state region includes Alabama, Arkansas, Florida, Georgia, Kentucky, Louisiana, Maryland, Mississippi, North Carolina, South Carolina, Tennessee, Texas, Virginia, West Virginia, and the District of Columbia.)

Location

  • Alternate ROOTS has a 100% remote office and the team collaborates using a series of digital tools.

Hours

  • The position is a maximum of 40 hours a week with 5 hours weekly to be spent working collaboratively with staff members in digital and in-person meetings.

Compensation and Benefits

The salary for the Executive Assistant position is $45,000 annually. Alternate ROOTS officers a full and robust benefits package including:

  • Health, dental and vision insurance
  • Generous personal time off policies, including vacation, sick and holidays
  • Flexible scheduling and the ability to work from home
  • Retirement plan with an employer contribution
  • Monthly office stipend to cover remote working expenses
  • Support for personal professional development

Anticipated Start Date

  • February 2022

How to Apply

  • Please review the Executive Assistant job description and the Alternate ROOTS website.
  • The application period is now open. Please submit your resume and cover letter to employment@alternateroots.org by Friday, January 28, 2022. Please send PDFs only. If you have any questions, please email employment@alternateroots.org. All applications for, and inquiries about this position will be handled confidentially.

Alternate ROOTS is an equal opportunity employer. People of color, women, gender non-conforming individuals, LGBTQ folks, people with disabilities, and progressive visionaries are encouraged to apply.

 

Alternate ROOTS supports the creation and presentation of original art that is rooted in communities of place, tradition or spirit. We are a group of artists and cultural organizers based in the South creating a better world together. As Alternate ROOTS, we call for social and economic justice and are working to dismantle all forms of oppression—everywhere.